01
Quotes, orders and invoices live in different places
The price promised in the quote is retyped into the order and again into the invoice, and the three drift apart.
Industry
Software for traders and wholesalers who live on margins and invoices.
A quote becomes an order, an order becomes an invoice, and a supplier invoice has to match what arrived. The less of that is retyped, the fewer disputes and write-offs you carry.
The daily problems
Where the work usually goes wrong.
02
Purchases are not matched to what arrived
A supplier invoice is paid against a purchase order nobody checked against the goods received. Three-way matching catches it before payment.
03
Two kinds of customer, two kinds of invoice
Business customers and retail customers need different invoice types under e-invoicing rules, and one counter often serves both.
04
Overdue invoices are found at month end
Who owes what, and who is late, is rebuilt from statements instead of being visible every day.
05
Stock is a spreadsheet
Quantities by warehouse are kept outside the finance records, so the books and the shelf disagree.
Saudi requirements
What the software handles for you.
These are the Saudi regimes that touch this sector, and what the software does about each. Your proposal confirms which apply to your company. This is not legal advice; confirm obligations with your adviser.
| Requirement | What the software handles |
|---|---|
| VAT at 15% | Calculated per line on sales and purchases and posted to VAT accounts for return preparation. |
| ZATCA e-invoicing | Invoicing is built to work with ZATCA e-invoicing requirements, including the difference between invoices to businesses and to retail customers. The scope for your company is confirmed in your proposal. |
| Arabic invoices | Invoices can be issued in Arabic with English alongside, from the same record. |
| Payroll rules for your staff | GOSI, WPS salary files and Saudization tracking in the HR module. |
What fits
Products and services that map to this sector.
MZN · PLATFORM
MUZN Unified Platform
Sales quotes and deals, procurement with three-way matching, VAT invoicing and a finance view of receivables, on one set of records.
Learn more Service
ERP & e-invoicing integration
If you run an ERP already, connect it to e-invoicing instead of replacing it.
Learn more MZN · HRM
MUZN HRM
Payroll, GOSI and WPS for sales, warehouse and delivery staff.
Learn more Custom build
Custom development
A customer ordering portal, a price-list workflow or warehouse capture, built around your process.
Learn more How a project starts
From first call to a working system.
The order differs a little by sector. The principle does not: a written scope comes first, and you test with your own data before anything goes live.
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Bring a sample of each document
A quote, an order, an invoice and a supplier invoice from last month. They show how the flow really runs.
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Decide the system of record
We agree which system holds customers, items and prices, and what is migrated.
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Run last month through it
We replay a real month in a test deployment and compare the totals against your books.
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Switch at a month boundary
Go-live is planned for the start of a period so the cut-over is clean.
Questions
What buyers in this sector ask.
Do you manage inventory across warehouses?
Purchasing, receiving and the finance side are covered. Detailed warehouse stock control is confirmed at scoping, and built as part of the proposal if the products do not cover it.
Can our customers place orders themselves?
A customer ordering portal is a custom build. It is scoped with your price lists, approval rules and who may order.
Can we keep our current accounting system?
Yes. The e-invoicing integration service connects an existing system to e-invoicing. Which parts stay and what flows between them is written in the proposal.
Can the same system issue Arabic and English invoices?
Yes. One record can be issued in Arabic, English or both.
Other sectors
Looking at another sector?
Tell us how your company runs today.
A consultant from our Riyadh team replies with next steps. A written, itemised proposal follows before any work starts.